Live Meeting Minutes
7-18-21 Live Church Business Meeting
GSR Opens meeting (8:35am) with the 7th Step Prayer
(Suggest reading: Tradition 7)
Pass Sign in sheet
Secretary’sReport
Ashley reads minutes from previous 6-20-21 business meeting , Sylvia reads Zoom 6-27-21 Business meeting minutes, accepted
Also:
-ct-aa.org updated
-Spoke with Don Hackett, Church Secretary about getting coffee back and other restrictions lifted. Will get back to me soon, this week or next. Trustee on vacation. Also allowed to use wifi for secretary or Hybrid meetings.
-Confirmed Rent not due until Jan 1, 2022 unless we hear back otherwise.
-Need new secretary (new business)
Treasurer’s Report
Previous Balance: 2820.47
Collections: total from 6/21/21-7/17/21. (In person collections: $747.51, zoom collections $87.08.)
Expenses: $91.00 (Coins $52.00, $Checks 9.99)
Disbursements: $0.00
Ending Balance: $3593.07
Sharon-Motion to disperse, tabled to new business in order to discuss the picnic.
Motion to accept, accepted
GSR Report (Terry)
District meeting discussing redistricting, most of the time spent on deciding not to postpone the decision. That is how Terry voted. Tell Terry your opinion to help him vote. No vote is scheduled.
Sharon: Reason who wanted to postpone voting for District Redistricting was so that everyone has time to speak.
Announcement from NERRASA the wording of the preamble has changed from ”Men and Women “to “Group of People”.
Discussion:
New business to change for our group
Motion to accept GSR report, Accepted
Grapevine Report (Mary) (Not here)
Old Business:
- Literature Position:
From pamphlet P-16 The A.A. Group-Where it all begins
Literature representative: The group’s literature representative makes certain that A.A. Conference approved books and pamphlets, ordered from the General Service Office or purchased from the local intergroup (central office), are on hand for meetings and properly displayed. Group literature representatives can obtain information on their responsibilities by writing to the literature coordinator at G.S.O. Regular communications are sent to literature representatives from G.S.O. The A.A. Guideline for Literature Committees is also a valuable resource. For A.A. literature and subscriptions to the A.A. newsletter Box 4-5-9, checks should be made out to A.A. World Services, Inc. Many A.A. groups purchase bulk subscriptions to Box 4-5-9 (in units of 10) for distribution to their members, thus providing them regular communication with A.A. in the U.S., Canada and countries throughout the world.
Position | Requirements | Term Length | Responsibilities | Notes | Person |
Literature | 90 days? | 3 month? | Keep Supply of Books and make them available for purchase to group members. Get a copy of Big Book to Newcomers. Attend monthly business meetings. | Work with the Treasurer for budget and reimbursements. ?Announce at every meeting | One for Zoom, One for Live? |
Jen: Can we get books? We can take a group conscious. Make a motion to pass books. Accepted. Secretary will cross out old comment for chairs.
Picnic-not discussed
Key Person-not discussed
New Business:
Group Secretary Position open
Position | Requirements | Term Length | Responsibilities | Person |
Group Secretary | 1 year sobriety or more? because of google access security issues? traditionally good role for newcomers. | 6 month, 1 year, 2 year? | Take notes at Zoom & Church Business Meetings and keep on Google Docs and in Church Binder, Send Position info to incoming positions, such as chairperson format & guidelines. Maintains Service Grid for Church and Zoom, Keep confidential contact list. Church contact. Keep GSO and service entities informed of Group info. Announce & keep binder & bulletin board of announcements of AA activities, events & mail. Attend monthly business meetings. |
From pamphlet P-16 The A.A. Group-Where it all begins
Secretary: Like chairpersons, secretaries need to be good all-around group servants. For groups that have no chairpersons, they may perform the tasks associated with that position. While each group has its own procedures, the secretary is generally expected to: • Announce and/or mail information about important A.A. activities and events. • Maintain minutes of business meetings. • Maintain and update a strictly confidential file of names, addresses and telephone numbers of group members (subject to each member’s approval); and know which members are available to visit still suffering alcoholics (Twelfth Step calls). • Keep a record of members’ sobriety dates, if the group so wishes. • Maintain a bulletin board for posting A.A. announcements, bulletins and newsletters. • Make certain that the General Service Office and other service entities are informed, in writing, of P-16_The_AA_Group.indd 20 2/24/20 10:17 AM 21 any changes of address, meeting place or group officers. • Accept and assign calls for Twelfth Step help (unless there is a Twelfth Step chairperson for this task). • Share with group members the mail from other groups and the intergroup (central office), unless this is done by the intergroup representative.
Jen: Motion to unlinkEMR Church & Zoom,
Jeff: For all positions plus #? Yes
Sylvia Supports
Tabled
Discussion for next time:
Change for our group?
Announcement from NERRASA the wording of the preamble has changed from ”Men and Women “to “Group of People”.
Close meeting (9:10am)
Respectfully Submitted in Love and Service, Sylvia (EMR Group Secretary)
All Secretary Notes can be accessed in Church Binder and at:
https://drive.google.com/drive/folders/1qxWaw5A7j34jSCpNemRT_QJHzBnrlIeu?usp=sharing
Service Grid:
https://docs.google.com/document/d/1P_htqHd_JkqCJQ0IXbzakJ6q57py03OdAjb2hewxyv0/edit?usp=sharing
ZOOM Chair Format & Guidelines:
https://docs.google.com/document/d/1lCaP7BJPwmlkgrsBgvBqdypPJK665izb7QhIRd1P_-A/edit?usp=sharing
Literature:
https://drive.google.com/drive/folders/1SLQp0uvZhG3FpiMKS8fxi9MLutZJkU1m?usp=sharing
Treasurer Description Summary needs to be discussed and approved:
https://docs.google.com/document/d/1MDT8CqsE3lYhbN5yHRWE5l2Q89Eq5U70IsYc4YQZUKM/edit?usp=sharing
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Online Business Meeting
7-25-21 Zoom Business Meeting
GSR Opens meeting (8:31am) with the 7th Step Prayer
(Suggest reading: Tradition 7)
Read 7th step prayer
Secretary’sReport
Suggest to skip reading minutes and just ask for any amendments.
Summary from live-passing books- motion to split meeting, tabled.
Also:
-ct-aa.org updated
-Spoke with Don Hackett, Church Secretary about getting coffee back and other restrictions lifted. Will get back to me soon, this week or next. Trustee on vacation. Also allowed to use wifi for secretary or Hybrid meetings.
-Confirmed Rent not due until Jan 1, 2022 unless we hear back otherwise.
-Need new secretary (old business)
-?Literature filled by Lisa
-Picnic Sept 4, See John or Jen
John notes that it will be informal Need volunteers to clean up, set up, food, etc
Motion to accept-accepted
Treasurer’s Report
Previous Balance: 2820.47
Collections: total from 6/21/21-7/17/21. (In person collections: $747.51, zoom collections $87.08.)
Expenses: $91.00 (Coins $52.00, $Checks 9.99)
Disbursements: $0.00
Ending Balance: $3563.06
Motion to accept pending changes from Ashley, Accepted.
GSR Report (Terry)
District meeting discussing redistricting, most of the time spent on deciding not to postpone the vote. Based on whether or not there was a quorum. Tell Terry your opinion to help him vote. No vote is scheduled. See Terry if you want to attend.
Announcement from NERRASA, at national level, the wording of the preamble has changed from ”Men and Women “to “Group of People”. Published in Grapevine, new Grapevine is out with new wording. There is controversy over it, but it has been passed. Because of autonomy.
Discussion:
of Traditions “except when affecting AA as a whole”
New text Not exclusionary.
Motion to accept new preamble, second. Accepted in.
Question about district 4 redistricting. See Terry to discuss.
Grapevine Report (Mary) brought back issues at live meeting, wrote EMR on the front so can return. Will bring more.
3 year membership renewable in November. Ashley will reimburse.
Old Business:
Herb will do Zoom part
Group Secretary Position open
Position | Requirements | Term Length | Responsibilities | Person |
Group Secretary | 1 year sobriety or more? because of google access security issues? traditionally good role for newcomers. | 6 month, 1 year, 2 year? | Take notes at Zoom & Church Business Meetings and keep on Google Docs and in Church Binder, Send Position info to incoming positions, such as chairperson format & guidelines. Maintains Service Grid for Church and Zoom, Keep confidential contact list. Church contact. Keep GSO and service entities informed of Group info. Announce & keep binder & bulletin board of announcements of AA activities, events & mail. Attend monthly business meetings. |
From pamphlet P-16 The A.A. Group-Where it all begins
Secretary: Like chairpersons, secretaries need to be good all-around group servants. For groups that have no chairpersons, they may perform the tasks associated with that position. While each group has its own procedures, the secretary is generally expected to: • Announce and/or mail information about important A.A. activities and events. • Maintain minutes of business meetings. • Maintain and update a strictly confidential file of names, addresses and telephone numbers of group members (subject to each member’s approval); and know which members are available to visit still suffering alcoholics (Twelfth Step calls). • Keep a record of members’ sobriety dates, if the group so wishes. • Maintain a bulletin board for posting A.A. announcements, bulletins and newsletters. • Make certain that the General Service Office and other service entities are informed, in writing, of P-16_The_AA_Group.indd 20 2/24/20 10:17 AM 21 any changes of address, meeting place or group officers. • Accept and assign calls for Twelfth Step help (unless there is a Twelfth Step chairperson for this task). • Share with group members the mail from other groups and the intergroup (central office), unless this is done by the intergroup representative.
Lisa will do Literature will vote her in when she is here.
Jeff- Conversation about splitting groups- create new number?
There is a motion to separate groups, tabled discussion.
Discussion:
Sylvia’s 2 cents
Tom: His groups all positions separate except Treasury, hybrid
John: records
Jeff: group might consider keeping all positions
Keep one set of Finances, Treasury, but maybe two treasurers?
Suggest Hybrid Business meeting
Terry willing to continue GSR for both groups
Jeff likes camaraderie, worries about split
Mary likes that we are under one GSO #
Tax deduction proof for paypal, checks, venmo
Do we need to separate which part of group Zoom or Live
Motion for special Hybrid Business meeting to discuss Treasury?
Passed
Need date?
Mary: Need Ashley & John to be available
Taylor: Live meetings do optional Business meeting
Sylvia suggest to bring computer/zoom to next live business meeting.
Herb: Concern for ½ limit.
Check with church for longer meeting time.
Adjourn 9:27am
Respectfully Submitted in Love and Service, Sylvia (EMR Group Secretary)
All Secretary Notes can be accessed in Church Binder and at:
https://drive.google.com/drive/folders/1qxWaw5A7j34jSCpNemRT_QJHzBnrlIeu?usp=sharing
Service Grid:
https://docs.google.com/document/d/1P_htqHd_JkqCJQ0IXbzakJ6q57py03OdAjb2hewxyv0/edit?usp=sharing
ZOOM Chair Format & Guidelines:
https://docs.google.com/document/d/1lCaP7BJPwmlkgrsBgvBqdypPJK665izb7QhIRd1P_-A/edit?usp=sharing
Literature:
https://drive.google.com/drive/folders/1SLQp0uvZhG3FpiMKS8fxi9MLutZJkU1m?usp=sharing
Treasurer Description Summary needs to be discussed and approved:
https://docs.google.com/document/d/1MDT8CqsE3lYhbN5yHRWE5l2Q89Eq5U70IsYc4YQZUKM/edit?usp=sharing
