Early Morning Zoomers

7:30AM EVERY DAY

Minutes 7/18/2021 Business Meeting

Live Meeting Minutes

7-18-21 Live Church Business Meeting

GSR Opens meeting (8:35am) with the 7th Step Prayer

(Suggest reading: Tradition 7)

Pass Sign in sheet

Secretary’sReport

 Ashley reads minutes from previous 6-20-21 business meeting , Sylvia reads Zoom 6-27-21 Business meeting minutes, accepted

Also:

-ct-aa.org updated

-Spoke with Don Hackett, Church Secretary about getting coffee back and other restrictions lifted. Will get back to me soon, this week or next. Trustee on vacation. Also allowed to use wifi for secretary or Hybrid meetings.

-Confirmed Rent not due until Jan 1, 2022 unless we hear back otherwise.

-Need new secretary (new business)

Treasurer’s Report

Previous Balance: 2820.47

Collections:   total from 6/21/21-7/17/21. (In person collections: $747.51, zoom collections $87.08.)

Expenses: $91.00 (Coins $52.00, $Checks 9.99)

Disbursements: $0.00

Ending Balance: $3593.07

Sharon-Motion to disperse, tabled to new business in order to discuss the picnic.

Motion to accept, accepted

GSR Report (Terry)

District meeting discussing redistricting, most of the time spent on deciding not to postpone the decision. That is how Terry voted. Tell Terry your opinion to help him vote. No vote is scheduled.

Sharon: Reason who wanted to postpone voting for District Redistricting was so that everyone has time to speak.

Announcement from NERRASA the wording of the preamble has changed from ”Men and Women “to “Group of People”.

Discussion:

New business to change for our group

Motion to accept GSR report, Accepted

Grapevine Report (Mary) (Not here)

Old Business:

  • Literature Position:

From pamphlet P-16 The A.A. Group-Where it all begins

Literature representative: The group’s literature representative makes certain that A.A. Conference approved books and pamphlets, ordered from the General Service Office or purchased from the local intergroup (central office), are on hand for meetings and properly displayed. Group literature representatives can obtain information on their responsibilities by writing to the literature coordinator at G.S.O. Regular communications are sent to literature representatives from G.S.O. The A.A. Guideline for Literature Committees is also a valuable resource. For A.A. literature and subscriptions to the A.A. newsletter Box 4-5-9, checks should be made out to A.A. World Services, Inc. Many A.A. groups purchase bulk subscriptions to Box 4-5-9 (in units of 10) for distribution to their members, thus providing them regular communication with A.A. in the U.S., Canada and countries throughout the world.

Position

Requirements

Term Length 

Responsibilities

Notes

Person

Literature

90 days?

3 month?

Keep Supply of Books and make them available for purchase to group members.

Get a copy of Big Book to Newcomers.

Attend monthly business meetings.

Work with the Treasurer for budget and reimbursements.

?Announce at every meeting

One for Zoom, One for Live?

Jen: Can we get books? We can take a group conscious. Make a motion to pass books. Accepted. Secretary will cross out old comment for chairs.

Picnic-not discussed

Key Person-not discussed

New Business:

Group Secretary Position open

Position

Requirements

Term Length 

Responsibilities

Person

Group Secretary

1 year sobriety or more? because of google access security issues?

traditionally good role for newcomers.

6 month, 

1 year, 2 year?

Take notes at Zoom & Church Business Meetings and keep on Google Docs and in Church Binder, Send Position info to incoming positions, such as chairperson format & guidelines. Maintains Service Grid for Church and Zoom, Keep confidential contact list. Church contact. Keep GSO and service entities informed of Group info. Announce & keep binder & bulletin board of announcements of AA activities, events & mail.  Attend monthly business meetings.

From pamphlet P-16 The A.A. Group-Where it all begins

Secretary: Like chairpersons, secretaries need to be good all-around group servants. For groups that have no chairpersons, they may perform the tasks associated with that position. While each group has its own procedures, the secretary is generally expected to: • Announce and/or mail information about important A.A. activities and events. • Maintain minutes of business meetings. • Maintain and update a strictly confidential file of names, addresses and telephone numbers of group members (subject to each member’s approval); and know which members are available to visit still suffering alcoholics (Twelfth Step calls). • Keep a record of members’ sobriety dates, if the group so wishes. • Maintain a bulletin board for posting A.A. announcements, bulletins and newsletters. • Make certain that the General Service Office and other service entities are informed, in writing, of P-16_The_AA_Group.indd 20 2/24/20 10:17 AM 21 any changes of address, meeting place or group officers. • Accept and assign calls for Twelfth Step help (unless there is a Twelfth Step chairperson for this task). • Share with group members the mail from other groups and the intergroup (central office), unless this is done by the intergroup representative.

Jen: Motion to unlinkEMR Church & Zoom, 

Jeff: For all positions plus #? Yes

Sylvia Supports

Tabled

Discussion for next time:

Change for our group?

Announcement from NERRASA the wording of the preamble has changed from ”Men and Women “to “Group of People”.

Close meeting (9:10am)

Respectfully Submitted in Love and Service, Sylvia (EMR Group Secretary)

All Secretary Notes can be accessed in Church Binder and at:

https://drive.google.com/drive/folders/1qxWaw5A7j34jSCpNemRT_QJHzBnrlIeu?usp=sharing

Service Grid:

https://docs.google.com/document/d/1P_htqHd_JkqCJQ0IXbzakJ6q57py03OdAjb2hewxyv0/edit?usp=sharing

ZOOM Chair Format & Guidelines:

https://docs.google.com/document/d/1lCaP7BJPwmlkgrsBgvBqdypPJK665izb7QhIRd1P_-A/edit?usp=sharing

Literature:

https://drive.google.com/drive/folders/1SLQp0uvZhG3FpiMKS8fxi9MLutZJkU1m?usp=sharing

Treasurer Description Summary needs to be discussed and approved:

https://docs.google.com/document/d/1MDT8CqsE3lYhbN5yHRWE5l2Q89Eq5U70IsYc4YQZUKM/edit?usp=sharing

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Online Business Meeting

7-25-21 Zoom Business Meeting

GSR Opens meeting (8:31am) with the 7th Step Prayer

(Suggest reading: Tradition 7)

Read 7th step prayer

Secretary’sReport

Suggest to skip reading minutes and just ask for any amendments.

Summary from live-passing books- motion to split meeting, tabled.

Also:

-ct-aa.org updated

-Spoke with Don Hackett, Church Secretary about getting coffee back and other restrictions lifted. Will get back to me soon, this week or next. Trustee on vacation. Also allowed to use wifi for secretary or Hybrid meetings.

-Confirmed Rent not due until Jan 1, 2022 unless we hear back otherwise.

-Need new secretary (old business)

-?Literature filled by Lisa

-Picnic Sept 4, See John or Jen

John notes that it will be informal Need volunteers to clean up, set up, food, etc

Motion to accept-accepted

Treasurer’s Report

Previous Balance: 2820.47

Collections:   total from 6/21/21-7/17/21. (In person collections: $747.51, zoom collections $87.08.)

Expenses: $91.00 (Coins $52.00, $Checks 9.99)

Disbursements: $0.00

Ending Balance: $3563.06

Motion to accept pending changes from Ashley, Accepted.

GSR Report (Terry)

District meeting discussing redistricting, most of the time spent on deciding not to postpone the vote. Based on whether or not there was a quorum. Tell Terry your opinion to help him vote. No vote is scheduled. See Terry if you want to attend.

Announcement from NERRASA, at national level, the wording of the preamble has changed from ”Men and Women “to “Group of People”. Published in Grapevine, new Grapevine is out with new wording. There is controversy over it, but it has been passed. Because of autonomy.

Discussion:

 of Traditions “except when affecting AA as a whole”

New text Not exclusionary.

Motion to accept new preamble, second. Accepted in.

Question about district 4 redistricting. See Terry to discuss.

Grapevine Report (Mary) brought back issues at live meeting, wrote EMR on the front so can return. Will bring more.

3 year membership renewable in November. Ashley will reimburse.

Old Business:

Herb will do Zoom part

Group Secretary Position open

Position

Requirements

Term Length 

Responsibilities

Person

Group Secretary

1 year sobriety or more? because of google access security issues?

traditionally good role for newcomers.

6 month, 

1 year, 2 year?

Take notes at Zoom & Church Business Meetings and keep on Google Docs and in Church Binder, Send Position info to incoming positions, such as chairperson format & guidelines. Maintains Service Grid for Church and Zoom, Keep confidential contact list. Church contact. Keep GSO and service entities informed of Group info. Announce & keep binder & bulletin board of announcements of AA activities, events & mail.  Attend monthly business meetings.

From pamphlet P-16 The A.A. Group-Where it all begins

Secretary: Like chairpersons, secretaries need to be good all-around group servants. For groups that have no chairpersons, they may perform the tasks associated with that position. While each group has its own procedures, the secretary is generally expected to: • Announce and/or mail information about important A.A. activities and events. • Maintain minutes of business meetings. • Maintain and update a strictly confidential file of names, addresses and telephone numbers of group members (subject to each member’s approval); and know which members are available to visit still suffering alcoholics (Twelfth Step calls). • Keep a record of members’ sobriety dates, if the group so wishes. • Maintain a bulletin board for posting A.A. announcements, bulletins and newsletters. • Make certain that the General Service Office and other service entities are informed, in writing, of P-16_The_AA_Group.indd 20 2/24/20 10:17 AM 21 any changes of address, meeting place or group officers. • Accept and assign calls for Twelfth Step help (unless there is a Twelfth Step chairperson for this task). • Share with group members the mail from other groups and the intergroup (central office), unless this is done by the intergroup representative.

Lisa will do Literature will vote her in when she is here.

Jeff- Conversation about splitting groups- create new number?

There is a motion to separate groups, tabled discussion.

Discussion:

Sylvia’s 2 cents

Tom: His groups all positions separate except Treasury, hybrid 

 John: records

Jeff: group might consider keeping all positions

Keep one set of Finances, Treasury, but maybe two treasurers?

Suggest Hybrid Business meeting

Terry willing to continue GSR for both groups

Jeff likes camaraderie, worries about split

Mary likes that we are under one GSO #

Tax deduction proof for paypal, checks, venmo

Do we need to separate which part of group Zoom or Live

Motion for special Hybrid Business meeting to discuss Treasury? 

Passed

Need date?

Mary: Need Ashley & John to be available

Taylor: Live meetings do optional Business meeting

Sylvia suggest to bring computer/zoom to next live business meeting.

Herb: Concern for ½ limit.

Check with church for longer meeting time.

Adjourn 9:27am

Respectfully Submitted in Love and Service, Sylvia (EMR Group Secretary)

All Secretary Notes can be accessed in Church Binder and at:

https://drive.google.com/drive/folders/1qxWaw5A7j34jSCpNemRT_QJHzBnrlIeu?usp=sharing

Service Grid:

https://docs.google.com/document/d/1P_htqHd_JkqCJQ0IXbzakJ6q57py03OdAjb2hewxyv0/edit?usp=sharing

ZOOM Chair Format & Guidelines:

https://docs.google.com/document/d/1lCaP7BJPwmlkgrsBgvBqdypPJK665izb7QhIRd1P_-A/edit?usp=sharing

Literature:

https://drive.google.com/drive/folders/1SLQp0uvZhG3FpiMKS8fxi9MLutZJkU1m?usp=sharing

Treasurer Description Summary needs to be discussed and approved:

https://docs.google.com/document/d/1MDT8CqsE3lYhbN5yHRWE5l2Q89Eq5U70IsYc4YQZUKM/edit?usp=sharing

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