Early Morning Zoomers

7:30AM EVERY DAY

Minutes 11/21/2021 Business Meeting

I.     GSR Terry Z. opened the meeting at 8:35am and led the group in the Serenity Prayer and the reading of the 11th Tradition.

 II. Secretary's Report.  Herb S. asked if there were any corrections to the October minutes.  Ashley said that the correct Treasury numbers for October were donations of $248.93, and an ending balance of $414.67.  There being no further corrections, Herb asked for a motion to accept the minutes of the last meeting with the correction.  Mary moved the minutes be so accepted, Fred seconded the motion and it passed unanimously.  


III. Treasurer’s Report.   Ashley reported that the group received $365 in donations last month, bringing the treasury balance to $779.67.  Terry asked for a motion to accept the report.   Herb so moved. Keri seconded and it passed unanimously.  Ashley explained that she and Herb are meeting at Citizen's Bank next week so Herb can be registered as a co-signer of the group's account.  

IV. GSR Report.  Terry reported that:

     a. The district is exploring when and how district meetings can resume physically at the Elk's Club in West Haven.  Hybrid meetings combining Zoom and physical presence is a possibility.  

     b.  Redistricting discussions are going forward.  

     c.  Fred P. and Sharon H. are the new DCMs for the district.   DCMs help unite district groups, encourage groups to participate in district meetings and represent the districts at the area level.  The area level is the state level of AA organization.  

Lisa moved the report be accepted.  Ashley seconded the motion and is passed unanimously.


V. Coins & Books Report.  Kerri reported that she has received the coin container from Herb and that she is awaiting decisions from the group on how to proceed with coins and books.    Ashley moved that the group buy five Big Books from the GSO for distribution to newcomers and that we also buy 2 each of  24 hours, 1 month, three month six month, nine month coins, and two each of anniversary coins from 1 year to fifty years. Discussion ensued.  Lisa seconded the motion and it passed unanimously.

VI. Service Chair Report.  Jeff reported that the service commitments are all going smoothly.  He has put the word out that if any long term hosts or security people are ready to resign, they should notify Jeff so he can rotate new folks into the positions.  Herb moved that the report be accepted.  Mary seconded the motion and it passed unanimously.

VII.  Grapevine Report.  Mary moved that the group buy a three year subscription to the online version of the Grapevine for $47.97 and that Herb then put it on the website.  Ashley seconded the motion and it passed unanimously.  

VII. Old Business.  There was no old business.

VIII. New Business: 

     a.  Ashley suggested that the group determine a prudent reserve and send the balance every month, 40% to the district, 30% to the area and 30% to the GSO.  Ashley said that Zoom subscription, PO Box, coins and books might add up to $200 a month.  The traditional prudent reserve is three months expenses, so our prudent reserve would be $600.  Ashley moved that the group establish a $600 prudent reserve and that the account balance be sent to the district, the area and the GSO in the percentages explained above.  Mary seconded the motion and it passed unanimously.  

     b.  Fred explained that the district is looking for an alternate DCM.

     c.  Taylor moved that the group create a membership list that would include name, email and anniversary date.  Ashley seconded the motion.  Discussion ensued.  Terry called the question and the motion passed unanimously.  Herb volunteered to put a sign up sheet on the website.  

Fred moved the meeting adjourn.  Taylor seconded the motion and it passed unanimously.

Respectively submitted.

Herb S.,  Secretary.

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